Sports Voucher PDF icon

Sports Voucher (PDF)

Download the 2018 Voucher above and the 2019 Voucher here.

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Find a Provider

Search for approved providers.

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Voucher Portal

Secure portal for providers to redeem vouchers.

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Dashboard

Track the progress of Sports Vouchers.

About the program

What is the Sports Vouchers program?

The Sports Vouchers program is a Government of South Australia initiative administered by the Office for Recreation, Sport and Racing. The program provides an opportunity for primary school aged children from Reception to Year 7 to receive up to a $50 discount on sports membership/registration fees. The purpose is to increase the number of children playing organised sport by reducing cost as a barrier to participate.

The Government of South Australia has recently approved an increase in the Voucher from $50 to up to $100, in addition to expanding the program to Dance groups. These changes take effect from 1 January 2019 (2019 Voucher). Learn more about changes to the 2019 program, click here.

Who is eligible for the program?

All South Australian primary school aged children, meaning if the child is attending or is eligible to attend primary school. Remember it is one voucher for every primary school aged child per calendar year. To find your nearest provider please use the ‘Find a Provider’ tool.

How does the program work?

There are currently two methods of claiming a voucher. The method depends on the providers system. Some sports and providers have online registrations, claiming the voucher has been integrated into their systems.

If the provider does not have the voucher integrated into their online registrations, you’ll need to download the voucher. Once completed, take the voucher to an approved provider to receive a discount on the fees when you register at the provider.

Providers access the secure Voucher Portal to redeem vouchers and receive reimbursement.

When will the program finish?

The Government of South Australia has approved to continue the Sports Vouchers program for a further four years until 2021-22, and is currently redesigning the portal for 2019.

Parents / Guardians

Find out how Sports Vouchers can reduce the hurdle of membership expenses and encourage you to get your kids involved in sport or dance.

Resources

    • Establish if My Child is Eligible

      Sports Vouchers are available to all South Australian primary school aged children*. Each eligible child is able to claim one voucher per calendar year (currently $50 in 2018; $100 for 2019).

      Find an Approved Sports Provider

      To find your nearest provider please use our 'Find a Provider' tool.

      Request to use your Sports Voucher

      Let the club know that you want to use your Sports Vouchers entitlement to discount $50, soon $100, from their membership fee.

      Provide Information

      You must then provide all the required details** to the club. The critical piece of information is your child’s eleven (11) digit Medicare number or Australian visa number. The two most common ways to give your child’s details to the club are:

      • filling out a Sports Voucher
      • or through the sports own online registration system (if available)

      Pay

      After you have provided all the details necessary to receive a voucher, the Provider must reduce their membership fee by $50 for 2018, up to $100 for 2019. You must then pay the remaining balance. The discount must be applied to membership fees at the time of payment e.g. a club’s membership fees are $200, you will pay $100 and the club will claim the remaining $100 from Sports Vouchers.


      * 'Primary School Aged' currently means where a child is attending or is eligible to attend primary school (between the years Reception to Year 7) in South Australia.
      ** The Sports Vouchers hard copy voucher form specifies all the details that clubs need to collect from you, this will change for 2019.

    • Is my child eligible for a Sports Voucher?

      All South Australian primary school aged children, meaning if the child is attending or is eligible to attend primary school(Reception to Year 7).

      Year 7 at my childs school is in Middle or High School, can my child still use a voucher?

      Yes, every child that is attending or eligible to attend primary school can use a voucher, as most schools still have Year 7 in primary school, your child is eligible to use a voucher.

      When can I use a voucher?

      One Voucher for each eligible child per calendar year.

      Which Clubs offer the Sports Voucher Program?

      Search for approved Sports Voucher Providers using our ‘Find a Provider’ online tool.

      Can the Sports Voucher be split between two providers?

      No, the Sports Voucher can only be redeemed at one provider per calendar year.

      I am being asked to pay for the 2019 season in 2018, can I use the $100 voucher?

      Yes, the provider must be willing to submit its claim after 1 January 2019.

      I have paid a deposit before redeeming the voucher, can I still use it?

      Yes the voucher can be used on the remaining balance.

      How can I get more information?

      You can use the 'Contact' form or call us on 1300 714 990. (then press 1 for Sports Vouchers)

Providers

Find out how Sports Vouchers can benefit your club.

Resources

    • Register

      Eligible providers need to register for the Sports Vouchers Program (using the online form found at the bottom of this page). Your registration will be reviewed, you may be contacted during this period. Once confirmation of approved provider status is received, providers may start offering the Sports Vouchers discount as members register. Dance providers will only be able to redeem vouchers from 1 January 2019.

      Collect Child Information & Provide Immediate Discount

      The Terms and Conditions on registration outline how vouchers must be processed. A simple explanation follows:

      • Parents/guardians inform the approved provider that they wish to use a voucher for their child
      • The provider must then collect all of the child’s details* from the parent/guardian. The critical piece of information is the child’s eleven (11) digit Medicare number or Australian visa number. This can be done by:
        • asking parents/guardians to complete a voucher form (available on our website)
        • or through the providers online registration system
      • After the parent/guardian has provided all the details necessary to submit a claim, the provider will reduce their fee. The parent/guardian will then pay the remaining balance (if any).

      Collate, Check & Upload

      Providers are to submit claims using the Sports Vouchers portal. Providers will need to:

      • Collate and check all the information provided to them
      • Enter the information into a Sports Vouchers claim template .csv file, downloadable through the Sports Vouchers portal
      • Upload the completed claim spreadsheet to the Sports Vouchers portal
      • Keep a copy of the information uploaded for the providers records

      Reimbursement

      Once a valid claim has been submitted, reviewed and authorised by the Sports Vouchers Team, the provider will be reimbursed direct to their bank account within 10 business days.


      * The Sports Vouchers portal specifies all the details that providers need to collect from parents/guardians in order to submit a claim.

    • Is my dance group eligible?

      From 1 January 2019, groups that provide dance will be eligible to redeem Sports Vouchers.

      We suggest that you first check our ‘Find a Provider’ online tool, you may already be registered. If not, eligible organisations can click here to register for the Sports Vouchers program.

      Does my organisation need to register each year?

      No, for the revised program the new Terms and Conditions will be ongoing.

      When will my organisation receive the funds after submitting a claim?

      Once a valid claim has been submitted, reviewed and authorised, the anticipated payment period is up to ten (10) business days.

      How will the Sports Vouchers program be monitored?

      All claims are reviewed to determine validity. Random audits and investigations are also conducted. Providers found not complying with the Sports Vouchers Terms and Conditions may be suspended, pending a review.

      If a deposit is paid before redeeming the voucher, can it still be used?

      Yes, a voucher can be redeemed to discount the remaining balance.

      Can we provide a refund to those that have already paid in full?

      The preferred method is to provide the discount to membership fees at the time of payment (eg: a club’s membership fees are $200, the parent will pay $100 and the club will claim the remaining $100 from the Sports Vouchers team). Some providers are unable to offer an upfront discount at the time of registration (due to varying reasons) and in these instances, the parent pays the full membership fee and is refunded the $100 once the provider has received reimbursement from the Sports Vouchers team.

      What happens if my organisation redeems a voucher that has already been used?

      The Sports Vouchers team will investigate and communicate with you on issues that may hold up a claim. We may contact parents directly with random audits, date of birth or eligibility issues. These may be removed from the claim and your organisation will have to request full payment from the parent/guardian.

      How do we change our portal login contact for our club?

      To change your portal login, email sportsvouchers@sa.gov.au and copy the currently registered email address.

      How can I get more information?

      You can use the 'Contact' form or call us on 1300 714 990. (the press 1 for Sports Vouchers)

    • Providers must be incorporated.

      All not-for profit clubs and associations that register must be incorporated under the Associations Incorporation Act 1985.

      Private sport providers (for-profit businesses) are also eligible to register. However, the business must be registered, and affiliated with the recognised State Sport Association for the sport that the business provides.

      Private dance providers (for-profit businesses), that are registered business, are eligible but must be registered with a peak dance association or Recreation SA.

      You can review your clubs/business registration on the ASIC online Database.

      Please note schools do not meet the eligibility criteria.

      Providers must deliver a recognised sport or form of dance.

      The nationally agreed definition of sport is 'a human activity involving physical exertion and skill as the primary focus of the activity, with elements of competition where rules and patterns of behaviour governing the activity exist formally though organisations and is generally recognised as a sport.' A list of recognised sports can be found on the Australian Sports Commission website.

      Providers must be child safe compliant.

      All providers registering will be verified as child safe compliant with the Department of Education. For more information and a checklist to determine whether you meet Child Safe Environment Compliance, click here.

      Providers must offer a minimum activity duration.

      All providers must offer a minimum 8 weeks of semi-structured activity. This could be an annual membership, a sport activity every two weeks for 8 sessions or 8 weekly sessions. Come-n-try and other one off experiences will not be considered. Other examples may be negotiated and approved by the Office for Recreation, Sport and Racing.

Register as a provider

Use the following registration form to begin the registration process. If you are unsure if your organisation is already a provider, please see our ‘Find a Provider’ tool.

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Your eligibility

So we can ensure that you qualify for Sports Vouchers.

First, what type of provider are you?

To qualify for Sports Vouchers, registered businesses need to be affiliated with a State Sporting Association.



To qualify for Sports Vouchers, registered dance businesses need to be affiliated with a peak dance association or Recreation SA.





You can find this at ASIC Connect



For example: 55 123 456 789

You can find this at ABN Lookup







 

Postal address of your club / association

So we can send out an information pack to your club.



(optional)






 

Your contact information

So we can let you know when your club / association has been accepted.











Contact Sports Vouchers Team

sportsvouchers@sa.gov.au