Sports Voucher PDF icon

Sports Voucher (PDF)

Download the new 2016 Sports Voucher.

Find a Club

Find a Club

Search for approved providers.

Login to portal

Voucher Portal

Secure portal for providers to redeem vouchers.

View the Dashboard

Dashboard

Track the progress of Sports Vouchers.

About the program

What is the Sports Vouchers program?

The Sports Vouchers program is a Government of South Australia initiative administered by the Office for Recreation and Sport. The program provides an opportunity for primary school aged children from Reception to Year 7 to receive up to a $50 discount on sports membership/registration fees. The purpose is to increase the number of children playing organised sport by reducing cost as a barrier to participate in sport.

Who is eligible for the program?

All South Australian primary school aged children, meaning if the child is attending or is eligible to attend primary school. Remember it is one voucher for every primary school aged child per calendar year. To find your nearest provider please use the ‘Find a Club’ tool.

How does the program work?

There are currently two methods of claiming a voucher. The method depends on the providers system. Some sports and providers have online registrations, claiming the voucher has been integrated into their systems.

If the provider does not have the voucher integrated into their online registrations, you’ll need to download the voucher. Once completed, take the voucher to an approved provider to receive a discount on the fees when you register at the provider.

Providers access the secure Voucher Portal to redeem vouchers and receive reimbursement.

When will the program finish?

The Government of South Australia has approved a program budget until 2017/18. The Minister for Recreation and Sport opened the program in February 2015 with a letter to parents.

Parents / Guardians

Find out how Sports Vouchers can reduce the hurdle of membership expenses and encourage you to get your kids involved in sport.

Resources

    • Establish if My Child is Eligible

      Sports Vouchers are available to all South Australian primary school aged children*. Each eligible child is able to claim one voucher per calendar year (currently $50).

      Find an Approved Sports Provider

      To find your nearest club please use our 'Find a Club' tool.

      Request to use your Sports Voucher

      Let the club know that you want to use your Sports Vouchers entitlement to discount $50 from their membership fee.

      Provide Information

      You must then provide all the required details** to the club. The critical piece of information is your child’s eleven digit Medicare number or Australian visa number. The two most common ways to give your child’s details to the club are:

      • filling out a Sports Voucher
      • or through the sports own online registration system (if available)

      Pay

      After you have provided all the details necessary to receive a voucher discount, the club must immediately reduce their membership fee by $50. You must then pay the remaining balance. The discount must be applied to membership fees at the time of payment e.g. a club’s membership fees are $200, you will pay $150 and the club will claim the remaining $50 from the Sports Vouchers team.


      * 'Primary School Aged' means where a child is attending or is eligible to attend primary school (between the years Reception to Year 7) in South Australia.
      ** The Sports Vouchers hard copy voucher form specifies all the details that clubs need to collect from you.

    • Is my child eligible for a Sports Voucher?

      All South Australian primary school aged children, meaning if the child is attending or is eligible to attend primary school(Reception to Year 7).

      Year 7 at my childs school is in Middle or High School, can my child still use a voucher?

      Yes, every child that is attending or eligible to attend primary school can use a voucher, as most schools still have Year 7 in primary school, your child is eligible to use a voucher.

      When can I use a voucher?

      One Voucher for every primary school aged child per calendar year.

      Which Clubs offer the Sports Voucher Program?

      Search for approved Sports Voucher Providers using our ‘Find a Club’ online tool.

      Can the $50 Sports Voucher be split between two providers?

      No, the Sports Voucher can only be redeemed at one provider per calendar year.

      I have already paid my clubs fees in full, can I get a refund with the voucher?

      No, the voucher can only be used to receive a discount from membership/registration fees.

      I have paid a deposit before redeeming the voucher, can I still use it?

      Yes the voucher can be used on the remaining balance.

      How can I get more information?

      You can use the 'Contact' form or call us on 1300 714 990.

Sports Providers

Find out how Sports Vouchers can benefit your club.

Resources

    • Register

      Eligible providers need to register for the Sports Vouchers Program (using the online form found at the bottom of this page). Once confirmation of approved provider status is received, providers may start offering the Sports Vouchers discount as members register.

      Collect Child Information & Provide Immediate Discount

      The Terms and Conditions on registration outline how vouchers must be processed. A simple explanation follows:

      • Parents/guardians inform the approved provider that they wish to use a voucher for their primary school aged child
      • The provider must then collect all of the child’s details* from the parent/guardian. The critical piece of information is the child’s eleven digit Medicare number or Australian visa number. This can be done by:
        • asking parents/guardians to complete a voucher form (available on our website)
        • or through the sports online registration system
      • After the parent/guardian has provided all the details necessary to submit a claim, the provider must immediately reduce their membership fee by $50. The parent/guardian will then pay the remaining balance (if any). **

      Collate, Check & Upload

      Providers are to submit claims using the Sports Vouchers portal. The Providers will need to:

      • Collate and check all the information provided to them
      • Enter the information into a Sports Vouchers claim template .csv file, downloadable through the Sports Vouchers portal
      • Upload the completed claim spreadsheet to the Sports Vouchers portal

      Reimbursement

      Once a valid claim has been submitted, reviewed and authorised by the Sports Vouchers Team, the provider will be reimbursed direct to their bank account within 10 business days.


      * The Sports Vouchers portal specifies all the details that providers need to collect from parents/guardians in order to submit a claim.
      ** Sports Vouchers cannot be used as a refund and providers must not retain or absorb the voucher. The discount must be applied to membership fees at the time of payment e.g. a provider’s membership fees are $200, the parent/guardian will pay $150 and the provider will claim the remaining $50 via the Sports Vouchers portal.

    • How does my club register?

      Eligible organisations can click here to register for the Sports Vouchers program.

      Does my club need to register each year?

      No, providers register for a three year period.

      When will my club receive the funds after submitting a claim?

      Once a valid claim has been submitted, reviewed and authorised, the anticipated payment period is up to ten business days.

      How will the Sports Vouchers program be monitored?

      All claims are reviewed to determine validity. Random audits and investigations are also conducted. Providers found not complying with the Sports Vouchers Terms and Conditions may be suspended, pending a review.

      If a deposit is paid before redeeming the voucher, can it still be used?

      Yes, a voucher can be redeemed to discount the remaining balance.

      Can we provide a refund to those that have already paid in full?

      No, the voucher can only be used to receive a discount from membership/registration fees.

      What happens if my club redeems a voucher that has already been used?

      The Sports Vouchers team will investigate and communicate with you on issues that may hold up a claim. We may contact parents directly with random audits, date of birth or eligibility issues.

      How do we change our portal login contact for our club?

      To change your portal login, email sportsvouchers@sa.gov.au from the currently registered email address. In the email please state:

      • authorisation to transfer to the new contact
      • the full name, position held within the club and contact phone number for the new contact
      • a new email address, if required

      How can I get more information?

      You can use the 'Contact' form or call us on 1300 714 990.

    • Providers must be incorporated.

      All clubs and associations that register must be incorporated under the Associations Incorporation Act 1985. Private providers (for-profit businesses) are also eligible to register. However, the business must be registered, and affiliated with the recognised State Sport Organisation for the sport that the business provides.

      You can review your clubs/business registration on the ASIC online Database.

      Please note schools do not meet the eligibility criteria.

      Providers must deliver a recognised sport.

      The nationally agreed definition of sport is 'a human activity involving physical exertion and skill as the primary focus of the activity, with elements of competition where rules and patterns of behaviour governing the activity exist formally though organisations and is generally recognised as a sport.' A list of recognised sports can be found on the Australian Sports Commission website.

      Providers must be child safe compliant.

      For more information and a checklist to determine whether you meet Child Safe Environment Compliance, click here.

      Providers must offer a minimum activity duration.

      All providers must offer a minimum 10 weeks of sport activity. This could be an annual membership, a sport activity every two weeks for 10 sessions or 10 weekly sessions. Come-n-try and other one off experiences will not be considered.

Register as a sports provider

Use the following registration form to begin the registration process. If you are unsure if your club is already a provider, please see our ‘Find a Club’ tool.

Loading, please wait.

Your eligibility

So we can ensure that you qualify for Sports Vouchers.

First, what type of provider are you?

To qualify for Sports Vouchers, registered businesses need to be affiliated with a State Sporting Organisation.







You can find this at ASIC Connect



For example: 55 123 456 789

You can find this at ABN Lookup



 

Postal address of your club / association

So we can send out an information pack to your club.



(optional)






 

Your contact information

So we can let you know when your club / association has been accepted.









Contact Sports Vouchers Team

sportsvouchers@sa.gov.au